Below are professional Privacy Policy points suitable for Ambidex Events, an event management company that organizes medical conferences, corporate events, AV production, branding & campaigning services, online registrations, e-certificates, and facial recognition-based attendance systems.
Effective Date: 1/04/2026
At Ambidex Events, we are committed to protecting the privacy and personal information of our clients, delegates, faculty members, sponsors, exhibitors, and website visitors. This Privacy Policy explains how we collect, use, store, process, and protect your information when you interact with our website and services.
We may collect the following types of information:
Full Name
Email Address
Mobile Number
Postal Address
Organization/Hospital/Institution Name
Designation
Professional Qualifications
Medical Registration Number (if applicable)
Profile Photograph
Identification Documents (when required)
Event Registration Details
Workshop/Course Enrollment Information
Payment Information
Attendance Records
Session Preferences
Dietary Preferences (if provided)
IP Address
Browser Type
Device Information
Operating System
Website Usage Data
Cookies and Tracking Information
For events utilizing facial recognition technology, we may collect:
Facial Images
Facial Recognition Templates
Attendance Verification Data
Such information will be collected only with appropriate notice and consent where required by applicable laws.
We use collected information to:
Process event registrations
Confirm payments and participation
Generate invoices and receipts
Issue certificates and e-certificates
Manage conference attendance
Verify participant identity
Facilitate facial recognition-based attendance systems
Provide event updates and notifications
Respond to inquiries and support requests
Improve our services and user experience
Comply with legal and regulatory requirements
Conduct event-related analytics and reporting
Where facial recognition technology is used:
Participants will be informed before collection.
Facial data is used solely for attendance verification, security, and event management purposes.
Biometric information is stored securely using industry-standard security measures.
Facial recognition data will not be sold, rented, or used for unrelated marketing purposes.
Data will be retained only for the period necessary to fulfill its intended purpose or as required by law.
Information provided during registration may be used to:
Generate participation certificates
Verify attendance records
Validate CME/CPD credits (where applicable)
Maintain certification records for future verification
Participants are responsible for ensuring that submitted information is accurate.
Payments made through our website may be processed through secure third-party payment gateways.
We do not store:
Credit Card Numbers
Debit Card Numbers
CVV Information
Internet Banking Credentials
Payment information is handled directly by authorized payment service providers.
We may send:
Event announcements
Conference updates
Workshop notifications
Promotional communications
Newsletters
Users may unsubscribe from marketing communications at any time using the provided unsubscribe options.
We may share information with:
Event Organizers
Conference Committees
Accreditation Bodies
Faculty Coordinators
Sponsors and Exhibitors (only where disclosed and permitted)
Payment Service Providers
Technology and Hosting Partners
Government or Regulatory Authorities when legally required
We do not sell personal information to third parties.
We implement reasonable administrative, technical, and organizational safeguards including:
Secure Servers
SSL Encryption
Access Controls
Password Protection
Regular Security Monitoring
Data Backup Procedures
While we strive to protect information, no internet-based transmission can be guaranteed to be completely secure.
We retain personal information only for as long as necessary to:
Manage events
Issue certificates
Maintain attendance records
Fulfill contractual obligations
Meet legal and regulatory requirements
After the retention period, information may be securely deleted or anonymized.
Our website may use cookies to:
Improve website functionality
Remember user preferences
Analyze website traffic
Enhance user experience
Users may modify browser settings to disable cookies, although certain features may not function properly.
Our website may integrate with third-party services including:
Payment Gateways
Video Conferencing Platforms
Email Communication Services
Event Registration Tools
Analytics Providers
Facial Recognition Software Providers
These third parties maintain their own privacy policies and practices.
Subject to applicable laws, users may have the right to:
Access personal information
Correct inaccurate information
Request deletion of personal information
Withdraw consent where applicable
Restrict certain processing activities
Request a copy of stored information
Requests may be submitted through our contact details below.
Our services are intended for professionals, organizations, and adults. We do not knowingly collect personal information from children under the age required by applicable law without appropriate parental consent.
We reserve the right to update this Privacy Policy at any time. Updated versions will be posted on our website with the revised effective date.
For privacy-related inquiries, please contact:
Ambidex Events
Visakhapatnam, Andhra Pradesh, India
Email: ambidexevents@gmail.com
Phone: 9014556575
Website: ambidexevents.com
By using our website, registering for events, utilizing facial recognition attendance systems, or accessing our services, you acknowledge and agree to this Privacy Policy.